10 Proven Ways to Master Your To-Do List

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Pomodoro Technique 
Work in 25-minute focused sessions, followed by a 5-minute break. 
Best for: Those who struggle with focus or distractions. 

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Bullet Journaling 
Use a journal to track tasks, goals, and priorities visually. 
Best for: Creative individuals or those who enjoy writing. 

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Seinfeld Strategy 
Complete daily tasks consistently and track progress on a calendar. 
Best for: Habit builders and visual trackers. 

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ABCDE Method 
Prioritize tasks by category: 
(A) Must do 
(B) Should do 
(C) Nice to do 
(D) Delegate 
(E) Eliminate 
Best for: People with long to-do lists. 

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Rapid Planning Method (RPM) 
Focus on desired results, purpose, and massive action plans. 
Best for: Goal-oriented individuals. 

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Timeboxing 
Assign specific time limits for tasks and stick to a schedule. 
Best for: Professionals with tight schedules. 

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2-Minute Rule 
If a task takes less than 2 minutes, do it immediately. 
Best for: Procrastinators and those with many small tasks. 

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Ivy Lee Method 
Write down the six most important tasks and complete them in order. 
Best for: A simple and structured planning method. 

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Eat the Frog 
Tackle the hardest or most challenging task first in the morning. 
Best for: Those who tend to avoid difficult tasks. 

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Time Tracking 
Monitor time spent on activities to optimize efficiency. 
Best for: Those looking to improve productivity. 

10 Proven Ways to Master Your To-Do List (with Formulas & Examples)

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[section=1] Pomodoro Technique (Time Management) [/section]
P = (T × N) + ((N - 1) × B)
P: Total working time 
T: 25-minute focus session 
N: Number of work cycles 
B: 5-minute break 

Example: If you complete 4 Pomodoro cycles:
P = (25 × 4) + ((4 - 1) × 5) = 100 + 15 = 115 minutes
You work for 115 minutes in total.

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[section=2] Bullet Journaling (Task Tracking) [/section]
B = G + (T × P)
B: Total bullet journal entries 
G: Daily tasks 
T: Tracked goals 
P: Priority tasks 

Example:
- G = 5 daily tasks 
- T = 3 long-term goals 
- P = 2 priorities 
B = 5 + (3 × 2) = 11
Your bullet journal contains 11 entries.

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[section=3] Seinfeld Strategy (Habit Tracking) [/section]
S = d × C
S: Chain length (how long you maintained consistency) 
d: Number of daily completed tasks 
C: Consecutive days 

Example: 
- You complete 2 tasks per day (d = 2) 
- You continue for 10 days (C = 10) 
S = 2 × 10 = 20
20 tasks completed in total.

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[section=4] ABCDE Method (Task Prioritization) [/section]
T = (A × 5) + (B × 3) + (C × 1) + (D × 0) + (E × (-1))
T: Total priority score 
A: Must-do tasks (5 points) 
B: Important but less urgent (3 points) 
C: Nice to do (1 point) 
D: Delegatable tasks (0 points) 
E: Unnecessary tasks (-1 point) 

Example: 
- A = 2 critical tasks 
- B = 3 important tasks 
- C = 1 minor task 
- E = 1 unnecessary task 
T = (2 × 5) + (3 × 3) + (1 × 1) + (1 × (-1)) = 10 + 9 + 1 - 1 = 19
Your priority score is 19.

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[section=5] Rapid Planning Method (Goal-Oriented Planning) [/section]
RPM = R + P + M
R: Desired Result 
P: Purpose behind it 
M: Massive Action Plan 

Example: 
R: Increase revenue 
P: Attract more customers 
M: Improve the website + Advertise 
RPM = "Increase revenue" + "Attract customers" + "Website + Ads"
You now have a clear action plan.

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[section=6] Timeboxing (Blocking Time for Tasks) [/section]
W = Σ(Ti)
W: Total working time 
Ti: Allocated time slots 

Example: 
W = (9-10: Focus) + (10-11: Emails) + (11-12: Meetings) + (13-14: Break)
W = 4 hours
Your daily work schedule is structured.

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[section=7] 2-Minute Rule (Quick Task Execution) [/section]
N = Σ(Ti < 2)
N: Number of instantly completed tasks 
Ti: Tasks taking less than 2 minutes 

Example: 
- You identify 5 small tasks (each < 2 min) 
N = 5
You complete all 5 immediately.

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[section=8] Ivy Lee Method (Daily Prioritization) [/section]
T = Σ(Ti)
T: Total completed tasks 
Ti: Tasks completed in order 

Example: 
1. Write the report 
2. Check emails 
3. Attend meeting 
You finish tasks one by one in sequence.

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[section=9] Eat the Frog (Tackle Hardest Task First) [/section]
F = max(D)
F: Hardest task 
D: Difficulty levels of tasks 

Example: 
D1 = 3 (Write report) 
D2 = 5 (Setup a new system) 
D3 = 2 (Reply to emails) 
Since D2 = 5 is the hardest, you start with the system setup first.

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[section=10] Time Tracking (Productivity Measurement) [/section]
E = W / T
E: Efficiency rate 
W: Work time 
T: Total available time 

Example: 
W = 5 hours 
T = 8 hours 
E = 5 / 8 = 0.625 (62.5% efficiency)
Your productivity level is 62.5%.